Other Expenditure Information

The first time you click on Other Expenditure Information you will be taken to a letter from the State Auditor. This letter will be presented to the user once per browser session. This letter is a disclaimer to let the user know that this information is unaudited information. To be taken into the application, the user needs to read the letter, scroll to the bottom of the letter and click on I understand: Proceed.

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Basic Search:

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If you want to begin a basic search, first choose either Payment, Obligation or Professional Services. Then you will need to use the drop down box to select the fiscal year in which you would like to search. There is currently 2 years of Payments and Obligations and  3 years of Professional Services data available.

 

Payments

• If you choose to search by Payments, you will be taken to the following screen.

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Next, you can click search if you want to see all payments.  If you want to refine your search, you can first choose an Organization type. At this point you can click search if you want to see all payments across all organization types or you can then either choose an organization or type a letter to start searching for a vendor. Once you start typing a letter in the vendor box, suggestions will start appearing that match the letter or letters you have typed.

NOTE: For  2010 data,  you will see summary payments with a detail drill down function.  

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In order to view the individual payments that make up the total  Payment Amount, click the detailsicon.jpg  icon or anywhere on the record to get the drill down. All payments made by an agency to a vendor within the fiscal year 2010 will be displayed on your screen:

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Obligations

• If you choose to search by Obligations, you will be taken to the following screen.

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The Obligations screen works exactly like the Payments screen.

 

 

Professional Services

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Vendor

To search for a particular vendor, you must type a minimum of 1 letter to start your search. The more letters you type, the closer match to that particular vendor will be displayed.

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• When searching by Description, the following page will display:

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If you want to narrow your search, choose an organization type first. The descriptions will then be specific to the organization type that you choose.

You do not have to select an organization type if you want to search across all organizations for a certain description. Under Description, use the drop down box to choose the description that you would like to view. Then press the search button.

 

 

• When searching by Organization, the following page will display:

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Use the drop down box to choose the organization that you would like to view.

3. Click Search to display data

• If you have multiple search pages and need to view data from a certain page, you can enter that page number in the box shown below, then press enter.

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NOTE: By clicking the Back to Search button you will be directed back to the Advanced Search page and all of your search criteria will be cleared.

Sorting Columns:

1. Click any of the column headings to sort the information.

2. Once the arrow  image3.gif is displayed at the top of the column, you can sort from ascending to descending order.

*There are options to export your data by CSV (Excel format) or PDF file. PDF files are limited to 100,000 records.

NOTE: If you would like to filter data for specific vendor or description within an organization, please use the Advanced Search Feature.

Advanced Search:

1. To begin an advanced search, use the drop down box to select the year in which you would like to search for Professional Services information.

2. You must choose at least one of the categories to start your search.

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3. You can choose multiple categories together but please note that Vendor Name and Description are not linked together so if you choose a vendor and then try to choose a description, you have to know what descriptions are tied to that vendor and you may not make a match.

• When searching for vendors, enter the first letter of the name and a drop down box will display a list of valid vendors for that organization. The more letters you type, the closer match you will receive.

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4. To display the data, click Search.

*The following screen shows a search for vendors by organization only.

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• If you have multiple search pages and need to view data from a certain page, you can enter that page number in the box shown below, then press enter.

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Sorting Columns:

1. Click any of the column headings to sort the information.

2. Once the arrow  image4.gif is displayed at the top of the column, you can sort from ascending to descending order.

*There are options to export your data by CSV (Excel format) or PDF file. PDF files are limited to 100,000 records.

NOTE: By clicking the Back to Search button you will be directed back to the Advanced Search page and all of your search criteria will be cleared.